How to Track Your Gas Mileage (And Why Your Bookkeeper Will Thank You)

If you’re a small business owner in the Phoenix area, tracking your gas mileage isn’t just smart—it’s money in the bank. Whether you’re driving to client meetings, making deliveries, or running errands for your business, keeping tabs on your mileage can mean significant deductions at tax time. Yet, too many business owners leave that money on the table by not tracking it properly.

Here’s how to stay on top of your mileage—and keep your bookkeeping clean in the process.

1. Choose a Method—and Stick with It

You can track mileage manually with a notebook in your glovebox or use one of the many apps available like MileIQ, Everlance, or QuickBooks Self-Employed. The key is consistency. Whichever method you choose, use it every time you hit the road for business.

2. Record the Right Details

Make sure you’re jotting down:

• The date

• The starting and ending odometer readings

• The total miles driven

• The purpose of the trip

• The client or business activity related to the drive

This level of detail will keep your Phoenix bookkeeper (and the IRS) happy.